California State Payroll System Project FAQ

General CSPS Project Questions

The approach to running the old and new systems concurrently, known as "parallel processing," has not been finalized. Typically, during system transitions, there is a phase where both the legacy system and the new system run simultaneously to ensure a backup in case of any issues. However, the decision on this matter is yet to be made as details on the rollout are pending. Once the solution and system integrator (SI) are chosen, we expect ongoing discussions between the SI and the State to determine the best approach. We will keep departments updated as we gather more information.

Yes, the CSPS Solution Requirements identifies the need for electronic time reporting adhering to all time management business rules.
It is unknown at this time whether departments will fully implement the CSPS Time Management component or continue to utilize their current time management solution. As soon as we are able to share specific information about these potential changes, we will notify all employees.
Yes, direct deposit will be available and is strongly recommended.
Yes, the CSPS Solution Requirements identified the need to interface with external time keeping solutions that are currently in place. The CSPS Project will be reaching out to departments to learn more about systems; please note that the CSPS Project's scope does not include building an interface to every HR system.
No, FI$Cal is not being replaced by the new solution.
CSPS will replace CalATERS, and travel and expense reimbursement will be part of CSPS functionality.

Modernizing Pay Day Questions

Retired Annuitants are a distinct group of employees from retirees. All employees, including retired annuitants, seasonal staff, and others, will transition to a biweekly pay schedule. Currently, these employees are paid after everyone else once their timesheets are submitted for the month, typically a week to 10 days after the pay period closes. Moving to a biweekly schedule and implementing electronic timesheets should enhance and streamline the current process.
The shift to biweekly pay for state employees will not impact retirees receiving pension payments. Similar to Social Security, CalPERS will continue to provide monthly pension payments to retirees. However, for retirement contributions, we will send CalPERS the gross biweekly salary of employees along with their hourly rate (or equivalent hourly rate for salaried employees).
Travel and Expense payments will not be included in the biweekly payroll. FI$Cal will issue a separate payment for Travel Advance and Expense Reimbursement once it has been processed through the new system.