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(6403) Accounting Administrator II

Applicants with disabilities who need reasonable accommodations, such as a Sign Language interpreter, a reader, or assistance attending an interview please call (916) 323-3055.

051-550-4542-003

$6,245 - $7,760

12/1/2017

Jade Celebrado, (916) 464-6050

Unclaimed Property Division
10600 White Rock Road
Rancho Cordova, CA 95670

December 14, 2017

Application Information:

Individuals who are currently in this classification, or are eligible for lateral transfer or promotion, or are reachable on a certification list may apply.  

For permanent positions, SROA and surplus candidates should attach “surplus letters” to their application.  Failure to do so may result in your application not being considered.

Submit application package electronically via your CalCareers account or to address below:  

State Controller’s Office
Human Resources Office
ATTN: Classification Unit - AM
300 Capitol Mall, Ste. 300
Sacramento, CA 95814

Application package must include all the required documents.  Mailed application package must include either ARF #106 or Position #051-550-4542-003 in the job title section.  Application received without this information may be rejected. 

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Looking for a job that you can feel passionate about?  Looking for work in an inviting work environment?  If you are interested in working in a fast-paced environment surrounded by enthusiastic and self-motivated people, then look no further!  The Office of the State Controller (SCO) is the destination Constitutional employer within the State of California.

Applications will be screened and only the most qualified will be interviewed. Application must include “to” and “from” employment dates (m/d/y), hours per week, and prior employer contact information including contact number.  Applications received without this information may not be considered for this position.

Special Instructions:  Please submit a Resume and Statement of Qualifications with your application. A Cover Letter is optional.

The selected candidate considered for the advertised position will be required to undergo a fingerprint clearance and any offer of employment will be contingent upon live scan fingerprint results.

Scope of Position:
Under the general direction of the Accounting Administrator III, Accounting Bureau, the Accounting Administrator II is responsible for managing, planning, directing, and controlling the activities of the Accounting Section 3 within the Accounting Bureau.  This section is responsible for accounting duties related to the maintenance and administration of securities escheated to the State Controller’s Office (SCO), Unclaimed Property Division (UPD) and includes the Security Claims Analysis Unit, Security Payment and Transfer Unit, and the Security Analysis Unit.  These units perform securities portfolio reconciliation and management; securities analysis and reconciliation for claim payments; and securities payment and transfer processing. Essential functions include, but are not limited to, the following:

Duties and Responsibilities:
(Candidates must perform the following functions with or without reasonable accommodations.)

  • Provide leadership and guidance to supervisors and professional staff engaged in accounting for remitted securities; maintaining the securities portfolio; reconciling securities in the Unclaimed Property System (UPS2000) against statements received from mutual fund companies, the SCO’s contracted broker, and other brokers; posting corporate actions; analyzing securities for claim payments; processing securities payments and transfers; communicating with claimants regarding their security claims; and researching and resolving system conversion issues. 
  • Develop, implement and maintain operational goals and objectives, review and evaluate each unit’s performance against these goals and objectives, and take appropriate actions as needed to achieve defined goals. 
  • Develop and implement key metrics to identify unit performance trends.  Monitor metric results against targets to ensure variances stay within acceptable ranges.  Develop forecasting reports to proactively direct resources and determine appropriate actions needed to address all workloads and maintain target goals. 
  • Oversee the development and monitoring of production and staffing plans to ensure the securities portfolio is properly maintained, unclaimed property is accurately returned to its rightful owners or heirs, and all such property is accurately accounted for while held in the custody of the state.
  • Oversee program operations to ensure all processes and projects are operating effectively and efficiently; actively identify and implement process improvements.
  • Establish and communicate roles, responsibilities, standards, procedures, policies, and guidelines for conduct and performance of tasks.  Review and provide input on bureau policy, regulations, procedures, guidelines and legislation.
  • Act as a member of the UPD management team in developing solutions to UPD issues, accounting systems, short and long term planning at the bureau and division level, and strategic planning. Work cooperatively and professionally with staff and management within the UPD.
  • Communicate with claimants, holders, transfer agents, and security brokers to resolve securities related questions and complex problems received from staff.  Manage communication with holders of unclaimed securities property to collect sums due and to bring holders into compliance with unclaimed property law. 
  • Approve the production of records that are published as required by law.  Approve content and presentation format for a wide variety of reports and statistical data presented to administrative officials of the State Controller's Office, legislators, Department of Finance, and administrative advisors including workload and financial data to substantiate budget requests, and projections for potential growth. Prepare budget change proposals and supporting statistical documents as needed.
  • Enforce effective personnel management practices in all aspects of managing and supervising staff.  This includes overseeing timely preparation of probationary reports and employee evaluations in the units, ensuring timely and appropriate hiring practices are in place and followed, and ensuring that appropriate training programs are in place.

Required Hours:

  • Monday – Friday
    8:00 a.m. – 5:00 p.m. (no alternate work schedule available)

Desirable Qualifications:

  • Degree with a specialization in Accounting or Finance.
  • Familiar with generally accepted accounting principles.
  • Knowledgeable of security instruments such as stocks, mutual funds, bonds, dividends, corporate actions, and financial markets.
  • Familiarity with the department’s Unclaimed Property Program.
  • Knowledge and experience in directing the operations of an accounting office.
  • Knowledge of the organization and functions of the State Controller’s Office and California State Government.
  • Ability to identify and implement process improvements and customer service enhancements that result in streamlining work processes and efficient use of staff resources and system capabilities.
  • Ability to make decisions involving varied levels of complexity and risk.
  • Ability to manage multiple priorities requiring quick turnaround deadlines.
  • Highly motivated with excellent organizational and time management skills.
  • Strong leadership skills with the ability to motivate and empower staff.
  • Strong interpersonal and communication skills.
  • Ability to establish and meet performance goals.

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 7/17