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(6406) Office Technician (Typing)

Applicants with disabilities who need reasonable accommodations, such as a Sign Language interpreter, a reader, or assistance attending an interview please call (916) 323-3055.

051–140–1139–032

$2,921.00 - $3,656.00

12/6/2017

Hamendra Nagin (916) 322–7291

Administration and Disbursements Division
3301 C Street, Suite 790
Sacramento, CA 95816

12/19/2017

Individuals who are currently in this classification, or are eligible for lateral transfer or promotion, or are reachable on a certification list may apply.  

For permanent positions, SROA and surplus candidates should attach “surplus letters” to their application.  Failure to do so may result in your application not being considered.

Submit application package electronically via your CalCareers account or to address below:  

State Controller’s Office
Human Resources Office
ATTN: Classification Unit - AM
300 Capitol Mall, Ste. 300
Sacramento, CA 95814

Application package must include all the required documents.  Mailed application package must include either ARF #DISB18-032 or Position #051–140–1139–032 in the job title section.  Application received without this information may be rejected.   

Statewide

Looking for a job that you can feel passionate about?  Looking for work in an inviting work environment?  If you are interested in working in a fast-paced environment surrounded by enthusiastic and self-motivated people, then look no further!  The Office of the State Controller (SCO) is the destination Constitutional employer within the State of California.

Applications will be screened and only the most qualified will be interviewed. Application must include “to” and “from” employment dates (m/d/y), hours per week, and prior employer contact information including contact number.

Special Instructions:

Please provide a Resume, Cover Letter, copy of Valid Typing Certification and Statement of Qualifications (SOQ) with your application.  Applications received without this information may not be considered for this position.

The selected candidate considered for the advertised position will be required to undergo a fingerprint clearance and any offer of employment will be contingent upon live scan fingerprint results.

Scope of Position:

Under general direction provided by an Office Services Supervisor II, exercising a high degree of initiative and independent judgment, the incumbent will perform a broad range of essential duties in the Post Issuance and Claims Processing sub-units of the General Disbursements Unit.  Duties include, but are not limited to the following:

Duties and Responsibilities:

(Candidates must perform the following functions with or without reasonable accommodations.)

  • Evaluate Requests for Duplicate Controller’s Warrant/Stop Payment (STD435), Proof of Lost of Destroyed Payroll Warrant (CD113A and CD113B), and In-Home Supportive Services Request for Void/Stop Payment (IHSS Listings) for discrepancies. Using the Bank Reconciliation System: type in warrant data to verify status of warrants; verify warrant information on outstanding warrants and determine if stop payment can be placed; approve duplicate warrants for issuance when appropriate.  If not appropriate inform the requestors.
  • Using MIS Image Depot Workstation, type in warrant data to retrieve photocopies of paid warrants.  Retrieve photocopies of microfilmed paid warrants.
  • Key, review and print Direct Disbursement warrants and back-up documents for the Business Month Desk (Federal and State Taxes, Non-USPS and Deduction Company), Claims Paid Desk (Payroll EFT and adjustments), and Garnishments Desk (Manual issues and replacements for No-hits, payables, and Incorrect Payees). 
  • Log, key and print rush warrants.  Replace damaged warrants.  Maintain warrant records and prepare statistical reports on in-progress and completed work.  Control and maintain security of the Blank Stock Warrant Lock box.
  • Review claims of forgery and approve/disapprove for processing based on laws, rules and regulations for the State of California.  Verify request for re-issuance of forged warrants received from the State Treasurer’s Office.  Prepare paper claim schedule for reimbursement of funds to the payee.
  • Order original warrants from offset archives for claims of forgery submitted to the State Treasurer’s office.  Photocopy incoming claims of forgery and corresponding documentation, and forward file to the State Treasurer’s office for further processing. Retrieve claim schedules for erroneous endorsed warrants and compare against warrant data.  Photocopy paid warrants listed on the schedules.  Examine endorsements to ensure proper endorsement. Contact improper payee source and request return or misdirected warrant.  Maintain forgery files, which includes pending, closed/no action, and completed reissue files.
  • Answer telephone; take messages, screen calls, and transfer calls to the appropriate area.  Respond to inquiries from the public and the staff of other state agencies concerning the post issuance process, laws, rules, and regulations governing the reissuance of lost, stolen, destroyed, or never received warrants.
  • Process county redirection payments:  Sort county payments by banks to be released to; run calculator tape, send e-mail notification to State Treasurer’s Office for cash management purposes.
  • Assist in other post Issuance and Claims processing areas when the workload of the division requires meeting deadlines.

Desirable Qualifications:

  • Dependable and reliable.
  • Work well in a team environment.
  • Excellent communication and interpersonal skills.
  • Ability to work well with all levels of staff and the public.
  • Use of personal computer, as well as knowledge and experience with Microsoft applications. (Outlook, Word and Excel).
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The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation. Rev. 7/17