CA Leave Accounting System (CLAS) Training Needs Assessment and Enrollment Process


At the time of enrollment, please complete a Security Authorization form (PSD125a) for each enrollee to ensure they have CLAS access upon completion of the class.


The California Leave Accounting System (CLAS) training is a "hands-on" program that covers the fundamentals of CLAS and is recommended for all new CLAS users. Trainees will access the CLAS Training Database and through the use of various exercises, will learn how to access, navigate through, and update the CLAS.

Training Needs Assessment

Three times a year, Department Training Coordinators will receive a link to a Training Enrollment Needs Assessment to determine each department's training enrollment estimates. The Training Enrollment Needs Assessment is announced via email to all Department Training Coordinators.

Note that we are no longer accepting phone calls, emails, or faxes in lieu of this online process. If you have difficulty with the online process, please contact us at for assistance.

Please submit only one response per department.

CLAS Enrollment and Registration

Training Coordinators can register their students online at our Training Registration page.

Training Enrollment is processed on a first come, first served basis. Please verify that student email addresses provided during the enrollment process are up to date to ensure the accurate distribution of confirmation emails.

Be sure to verify that the student enrolls in a prerequisite class date that occurs prior to the advanced class date. Prerequisites ensure that each Personnel Specialist succeeds in comprehending the subject matter offered in the class. Personnel Specialists who lack the required experience may have difficulty with the material and detract from the class. Therefore, if a Personnel Specialist is unable to maintain the pace of the session, the instructor may request that he/she returns to his/her department.

Confirmation of Registration

Upon completion of enrollment, the student will receive an automated confirmation of their registration.  One week prior to the class date, the student will receive an email confirming the student's registration.  This letter contains important registration information about the dates, duration, times, and prerequisites for the class.

Substitutions, Cancellations, and No Show Policy

Substitutions are accepted provided the substituting Personnel Specialist meets the prerequisites set for the program.

Cancellations received more than three (3) working days in advance of the first day of class are accepted.

To process a substitution or cancel an enrollment, contact the Training Administrator at (916) 322-0683, or via email at, or the California Relay Service at 1-800-735-2929 (TTY).

Consultations/Special Requests

If your agency or department requires a consultation or has a special training request, contact the Leave Accounting Liaison Unit at (916) 327–0756.

Course Descriptions and Prerequisites

Course: Virtual CA Leave Accounting System Training - (2 Days)


This course provides an opportunity to walk through Leave Accounting situations, including establishing employees who are new to the California Leave Accounting System (CLAS), non-qualifying pay periods, and retroactive leave benefit election changes. This course is held over two days, with a three-hour session each day, where you will have an opportunity to expand your knowledge of CLAS through documenting and viewing the keying of transactions.


Participants must have a minimum of three months personnel / payroll experience and a basic knowledge of leave benefit rules and Employment History transactions. Participants are REQUIRED to view all the CLAS eLearning modules available on the SCO’s public website prior to attending class.