Deduction Files
- How soon will the deduction files become available for downloading?
- The deduction file server maintains files for only 90 days. How can we obtain deduction information for purged files?
- When we access the deduction file server there are files that end with "A", "B", "AP" and/or "BP". What do these designations mean?
- Our company has more than one deduction / organization code. How many deduction files will we need to download?
How soon will the deduction files become available for downloading?
The deduction files will be available as soon as our semi-monthly and monthly business month processes are complete. An e-mail message will be sent notifying you when the files are available. A schedule of when deduction files are scheduled to become available can be found at the Internet File Availability Schedule page.
The deduction file server maintains files for only 90 days. How can we obtain deduction information for purged files?
You will need to submit a request in writing to State Controller's Office, Data Management Unit (P.O. Box 942850, Sacramento CA 94250-5878). You will be contacted after your request is received to let you know how long it will take and the associated cost to provide the data being requested.
When we access the deduction file server there are files that end with "A", "B", "AP" and/or "BP". What do these designations mean?
"A" and "B" are "EBCDIC" (Extended Binary Coded Decimal Interchange Code) formatted files that can be downloaded and used on mainframe computers. "AP" and "BP" are ASCii (American Standard Code for Information Interchange) formatted files that can be downloaded to a personal computer and the information displayed through a text editor, word processor or spreadsheet program. For clients receiving files on a semi-monthly basis, files designated as "A" contain information for payments and/or adjustments issued from the 2nd of the month through the 16th of the month. Files designated as "B" contain information for payments and/or adjustments issued from the 17th of the month through the 1st of the following month. For clients receiving files on a monthly basis, files designated as "B" contain information for payments and/or adjustments issued from the 2nd of the month through the 1st of the following month.
Our company has more than one deduction / organization code. How many deduction files will we need to download?
When you access the deduction server and see "Directory DXXX Files:" and "Directory DXXX Files:", etc., the deduction and organization codes are in separate files. If there is only one "Directory DXXX Files", all deduction information is contained in one file, separated by the deduction and organization code.