California State Controller's seal

eLearning

Online training courses available to Human Resources staff.

Statewide Training is committed to supporting a successful employee learning experience through the delivery of relevant training in the most effective and efficient method for conveying critical job knowledge and skills.

We are pleased to add eLearning to our current course offerings.                        

As we continue to broaden our development and delivery of training, we actively encourage you to let us know how we are doing. Your participation and feedback help us determine which statewide training needs are most critical, so we can plan accordingly.            

To offer your comments or feedback please contact us at ppsdtraining@sco.ca.gov

Please Note:  To begin any of the eLearning classes, please click on course link below. For the full eLearning experience, please maximize your browser window and enable pop-ups. 

eLearning Classroom Reinforcers

  • CCR 599.608 - Qualifying Monthly Pay Period (run time: approximately 15 minutes) http://cacontrollers.adobeconnect.com/ccr599dot608/
    The purpose of this training is to provide an additional resource for personnel employees to reference the information necessary to accurately determine qualifying pay periods for full-time and fractional time-based employees per California Code of Regulations (CCR) 599.608. Qualifying pay periods for intermittent employees are addressed in the CCR 599.609 - Qualifying Monthly Pay Period for Hourly and Daily Rate Employees training.
  • CCR 599.609 - Qualifying Monthly Pay Period for Hourly and Daily Rate Employees (run time: approximately 15 minutes) http://cacontrollers.adobeconnect.com/ccr599dot609/
    The purpose of this training is to provide an additional resource for personnel employees to reference the information necessary to accurately determine qualifying pay periods for intermittent employees per California Code of Regulations (CCR) 599.609. Qualifying pay periods for full-time and fractional employees are addressed in the CCR 599.608 - Qualifying Monthly Pay Period training.
  • CCR 599.682 Qualifying Service for Merit and Special In-grade Salary Adjustment eLearning (run time: approximately 15 minutes) http://cacontrollers.adobeconnect.com/ccr599dot682/
    The purpose of this training is to provide an additional resource for personnel employees to accurately determine qualifying service for Merit and Special In-grade Salary Adjustments per the California Code of Regulations (CCR) 599.682.

eLearning Modules for Personnel Specialists

  • Direct Deposit (run time: approximately 50 minutes)
    The purpose of this training is to provide you with an overview of the Direct Deposit Process and the steps to editing, checking, and auditing the related forms for accuracy prior to submission to the State Controller’s Office.
    Closed Caption version: http://cacontrollers.adobeconnect.com/direct_deposit/
    Printable version (pdf): Direct Deposit
  • Item 505 Retirement Codes eLearning Course (run time: approximately 33 minutes)
    The purpose of this training is to help you determine the correct retirement account code for keying Item 505 on the Personnel Action Request (PAR) and to create awareness of regulatory legislation and supporting documentation.
    Closed Caption version: http://cacontrollers.adobeconnect.com/item_505_retirement_codes/
    Printable version (pdf): Item 505 Retirement Codes

Affordable Care Act (ACA) Training

Web-based training modules on the ACA’s Employer Shared Responsibility provisions and the ACAS are available to HR staff responsible for entering employees’ health benefit status information into the ACAS.

These training modules are currently available on CalHR’s website at http://www.calhr.ca.gov/state-hr-professionals/Pages/main.aspx (Affordable Care Act Training under State HR Professionals tab) and are described as follows:

  • ACA Overview Video (please note this link will navigate you to the CalHR website)
    This training video provides an overview of the Employer Shared Responsibility provisions of the ACA and the impact to the state (run time: approximately 8 minutes).
    http://media.calhr.ca.gov/video/aca-whiteboard.shtm
  • ACAS Database Training Module  (please note the video link will navigate you to the CalHR website)
    This module provides instructions to HR staff on how to document the health benefit status information for employees in the ACAS (run time: approximately 34 minutes).
    Video:   http://media.calhr.ca.gov/video/aca-presentation.shtm 
    Closed Caption version:   Currently Under Construction
    Printable version (pdf):    ACAS eLearning Presentation

ACAS (Affordable Care Act System) User Guide and Training Toolkit

  • ACAS (Affordable Care Act System) User Guide
    The intent of the ACAS User Guide is to explain the procedures, transactions and codes used to update the ACAS database. This User Guide does not address how to administer health benefits nor how to process health benefits enrollment related forms. Rather, this User Guide defines the purpose of the ACAS database and how it should be updated when an employee’s health benefit status changes.

    It is important to note that the ACA does not change existing business processes related to administering health benefits for state employees. However, compliance with the Employer Shared Responsibility provisions does require other business process changes to both departmental human resources offices and the SCO, mostly in the area of tracking and reporting each employee’s health benefit status.
     
  • ACAS Emulator  (please note this link will navigate you to the CalHR website)
    The ACAS emulator is an online training tool that mirrors the ACAS database, to provide “hands on” training to departmental HR staff responsible for keying health benefit status codes for employees in the ACAS.
  • Sample Scenarios for ACAS Emulator (please note this link will navigate you to the CalHR website)
    Departments must follow the scenarios from this document for the ACAS emulator to work.

  • ACAS Database - Employee Benefit Transaction Worksheet  (please note this link will navigate you to the CalHR website)
    Departments can use this worksheet as a keying document for recording the various health benefit status codes for an employee.  The worksheet also includes instructions and descriptions of the various health benefit status codes (e.g., 1A, 2D, etc.) that departments will key in the ACAS database.

  • A Scenario Specific Job Aid for Updating the ACAS Database

Garnishments Documentation Online Training

  • Garnishment Documentation (run time: We anticipate it will take most specialists 1 ½ - 2 ½ hours to complete this course).
    This course is an introduction to the garnishment process covering the various garnishment types, the components of an Earnings Withholding Order, how to establish a garnishment (as well as modify and cancel an existing garnishment) and how to access resources. The online presentation explains earnings withholding orders for child and spousal support, support arrearages, federal and state tax levies, and student loan defaults.Recommended Prerequisites - Staff members who benefit most from this training are responsible for completing garnishment documentation, and have at least five months personnel/payroll experience and three months experience processing garnishments.
    Interactive Presentation: http://cacontrollers.adobeconnect.com/garnishments/event/event_info.html
  • Garnishment Job Aids: