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Personnel and Payroll Operations Bureau (PPOB) Processing Task by Civil Service (CS) Program Area

PPOB processing responsibilities are presented below by program area.

ORGANIZATIONAL MANAGEMENT

Processes the following changes to established positions: Re-Classification, Establishment, Deletion and Abolishment. Each position has a defined appropriation in the State's budget. This program is responsible for processing requested changes to the funding of all established positions.

BENEFITS ADMINISTRATION

Processes Benefit Enrollments and /or Changes to coverage for, Dental, Vision and Flex. CS Benefits also processes Family Medical Leave Act (FMLA), CalPERS Health error messages, Accounts Receivables, Leave Audits, Employment History error messages, applies specific deductions to payroll and processes deduction adjustments.

Processes Industrial Disability Leave (IDL), Non-Industrial Disability Insurance (NDI), State Disability Insurance (SDI), Temporary Disability (TD), Temporary Disability Allowance (TDA), LC4800 Disability payroll transactions for Peace Officers at California Highway Patrol, Department of Fish and Wildlife and Department of Justice, LC4811 Disability payroll transactions for CalFire.

PAYROLL ADMINISTRATION

Processes Garnishments, Lump Sum Separations & Savings Plus Contributions, Statutory Employee Pay, Stipulations, Payroll Adjustments, Transfers of Funds, Accounts Receivables and payments related to Military Leave.

Processes employees’ Premium payments (not keyed by the department) including overtime, pay differentials, Legislative Per Diem, Settlement/Grievance Awards, Academic pay, Accounts Receivables (A/R) Leave Credit Offset requests.

Upon an agency/campus request the Direct Deposit program can process a Stop Payment (Strip) or Reversal.  A Strip is used to prevent the payment from being sent to the designated financial institution.  A Reversal is initiated via a telephone to our Direct Deposit unit at SCO to recover payments already sent to a designated financial institution. Process transactions that enroll, change or cancel and employees Direct deposit.

Establishes, Modifies and Cancels garnishment deductions as requested from uploaded STD. 639 forms: Salary Garnishment and STD. 639 (CFS) forms: Child/Family Support Garnishment.

Is responsible for the remittance of "employer" based payroll tax, reporting of over $5 billion in annual tax payments, and voluntary compliance activities tied to employment tax programs including Fringe Benefits, Employee Business Expenses, and issuing annual Form W-2.

Processes Adjustments to Payroll, Social Security, Medicare, Accounts Receivables and related fixed deductions resulting from employment history changes to retirement account codes.

PERSONNEL ADMINISTRATION

Processes Personnel Action Requests/PARS (not keyed by departments) which include Stipulations, Emergency Hires, mass update exceptions, Lump Sum Separation PARS (not keyed by departments), Statutory employment history updates.