Current Exams

PROMOTIONAL

SUP I $2,866 - $3,483, SUP II $3,115 - $3,788

6/18/2013
Application (form 678) must be POSTMARKED no later than this date. Applications postmarked, personally delivered or received via inter-office mail after the final filing date will not be accepted.

It is anticipated that interviews will be held during JUNE/JULY 2013.

This is a departmental promotional examination for the State Controller’s Office employees.

1. Applicants must have a permanent civil service appointment with SCO as of the final filing date, in order to participate in this examination; or
2. Must be a current or former employee of the Legislature for two or more years as defined in Government Code 18990;or
3. Must be a current or former non–elected exempt employee of the Executive Branch for two or more consecutive years as defined in Government Code 18992; or
4. Must be a person retired from the United States military, honorably discharged from active military duty with a service-connected disability, or honorably discharged from active duty as defined in Government Code 18991.
5. For applicants under items 2,3 or 4, if promotional examinations are given by more than one department for the same classification, the applicant must select one department in which to compete.

Submit Examination Application (STD. Form 678).  If you are a candidate for both the Mailing Machines Sup 1 and Sup II Exam, you may apply for both on one application.

By Mail to:
State Controller’s Office
HR-Examinations Unit
P.O. Box 942850-5877
Sacramento, CA  94250-5877
Attn: Dave Spring

OR

In Person to:
State Controller’s Office
HR-Examinations Unit
300 Capitol Mall, Ste #300
Sacramento, CA 95814
Attn: Dave Spring

All applications must include "to" and "from" employment dates (month/day/year), time base, and official classification titles.  Applications received without this information will be rejected.
DO NOT FILE YOUR APPLICATION WITH THE STATE PERSONNEL BOARD.

If you have a disability and need special testing arrangements, mark the appropriate box of the “Application for Examination.” You will be contacted to make specific arrangements.

NOTE:  All applicants must meet the education and/or experience requirements for this examination by the final filing date.

SUPERVISOR I

Either I
One year of experience in the California state service performing the duties of Mailing Machines Operator I, Range B or Mailing Machines Operator II.

Or II
Three years of varied experience in the operation of mailing machines in a large volume mailing operation.  (Experience in the California state service must include one year of performing the duties of a Mailing Machine Operator I, Range B, or a Mailing Machines Operator II.)

SUPERVISOR II

Either I
One year of experience in the California state service performing the duties of a Mailing Machines Supervisor I.

Or II
Two years of experience in the California state service performing the duties of a Mailing Machines Operator I, Range B, or Mailing Machines Operator II.

Or III
Five years of experience operating a variety of mailing machines in the processing of outgoing United States mail, at least two years of which shall have been in a supervisory capacity.  (Experience in the California state service must include one year of experience performing the duties of a Mailing Machines Supervisor I.)

This is the mailing machine general supervising/highest supervising level in the series.  Under general supervision/direction, incumbents at this level are responsible for supervising, planning, coordinating, training and directing subordinate staff in a large volume mailing operation unit.  Supervisor I typically supervise from 5-15 subordinate clerical employees including at least 3 Mailing Machines Operators.  Supervisor II work in a large volume mailing operation containing several units or more than one shift in processing outgoing United States and other carrier mail and incumbents typically supervise a large staff of subordinate clerical employees including at least three Mailing Machine Supervisors I.

SUPERVISOR I

Knowledge of:

1. Postal regulations related to postage.
2. Types of mail.
3. Zip Code sorting techniques.
4. The operation and maintenance of mailing machines and related equipment.
5. Capabilities of various mailing machines and related equipment and their application to various job requests.
6. Procedures of various United States and other carriers, and current rates in relation to various job requests.
7. Current development in methods, materials and equipment
8. Principles and techniques of effective supervision.
9. The Department’s Equal Employment Opportunity (EEO) objectives.
10. A supervisor’s role in the EEO Program and the processes available to meet EEO objectives.

SUPERVISOR II

All the above plus

1. Principles of organization and management.
2. Modern office methods and procedures

Ability to:

SUPERVISOR I

1. Carry out oral and written directions.
2. Learn rapidly the operating details of mailing machines and related equipment.
3. Operate, adjust and maintain equipment in good operating condition.
4. Meet deadlines.
5. Read and write at a level required for successful job performance.
6. Maintain records.
7. Work well with others.
8. Repair various mailing machines and related equipment.
9. Provide direction, train, and supervise small groups of employees.
10. Analyze situations and adopt an effective course of action.
11. Estimate costs
12. Maintain record and write reports.

SUPERVISOR II

All of the above plus

1. Coordinate the work of assistants.
2. Supervise and train a mailing operation unit through subordinate supervisors.

This examination will consist of a Qualifications Appraisal Interview weighted 100%.  The interview will include a number of predetermined job-related questions.  In order to obtain a position on the eligible list, a minimum rating of 70% must be obtained in each part of the examination. If the candidate pool is low, SCO may change the exam process to an E & E. COMPETITORS WHO DO NOT APPEAR FOR THE INTERVIEW WILL BE DISQUALIFIED.

Qualifications Appraisal Interview – Weighted 100%

A departmental promotional eligible list will be established for the State Controller’s Office. The list will be abolished 12 months after it is established unless the needs of the service and conditions of the list warrant a change in this period.

Veteran’s Preference points are not granted in promotion exams.

Bulletin Release Date:  June7, 2013

It is the candidate's responsibility to contact the State Controller's Office Examination Unit, (916) 324-0811, three days prior to the written test date if he/she has not received his/her notice.
For an examination without a written feature it is the candidate's responsibility to contact the State Controller's Office Examination Unit, (916) 324-0811, three weeks after the final filing date if he/she has not received a progress notice.
If a candidate’s Notice of Interview or Performance Test fails to arrive prior to the day of the interview due to verified postal error, the candidate will be rescheduled upon written notice.
If you meet the requirements stated on the reverse, you may take this examination, which is competitive.  Possession of the entrance requirement does not assure a place on the eligible list.  Your performance in the examination described on the other side of this bulletin will be compared with the performance of the others who take this test, and all candidates who pass will be ranked according to their scores.
The State Controller’s Office reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified.
Promotional Examination Only:  Competition is limited to employees who have a permanent civil service appointment. Under certain circumstances other employees may be allowed to compete under provision of Rules 234, 235 and 235.2. State Personnel Board Rules 233, 234, 235, 235.2 and 237 contain provisions regarding civil service status and eligibility for promotional examinations. These rules may be reviewed at departmental personnel offices or at the Information Counter of State Personnel Board offices.
General Qualifications:  Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others; and a state of health consistent with the ability to perform the assigned duties of the class.
High School Equivalence:  Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways:  1) passing the General Educational Development (GED) Test;  2) completion of 12 semester units of college-level work;  3) certification from the State Department of Education, a local school board, or high school authorities that the candidate is considered to have education equivalent to graduation from high school; or  4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.