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January 9, 2024

Lump Sum Separation Tips

Action Required: Share the following information with all human resources (HR) office employees.

Description: To help ensure that your lump sum separation Personnel Action Request (PAR) packages are accurately processed and meet the mandated requirements, use the tools in the Lump Sum Separation Toolkit and follow the tips below.

• To check the status of a lump sum separation PAR package, follow these steps:

1. Check Employment History (PIMS) to determine if the separation transaction (e.g., S70, S01) has been keyed.

2. If the transaction has been keyed, then check Pay History (POIS) to determine if the separation pay has issued.

3. If the separation pay has not issued, review the Weekly Processing Dates to determine the dates currently being worked by SCO:

1. In the Weekly Processing Dates document, under Statewide Civil Service Payroll (General) Program, go to Personnel Action Request (PAR) – STD. 680.

2. If the date that your PAR package was uploaded in ConnectHR is more recent than the date shown under Oldest Date, then the separation has not yet been processed. In general, please check your pay daily using PIMS, POIS, and/or TAXI to verify what has issued.

3. If the date that your PAR package was uploaded in ConnectHR is older than the date shown under Oldest Date, then contact the Statewide Customer Contact Center (SCCC) at (916) 372-7200 and select #2 for Civil Service, #4 for Civil Service Payroll, and then #1 for General Payroll Questions.

• PAR Concerns:

• When submitting a lump sum PAR package, be sure that the entire PAR is viewable and legible. When PARs are cut off (i.e., sections are missing) or not legible, a ding notice will be sent with additional instructions for the departmental HR office, before the PAR can be processed.

• Be sure that the employee indicated on the PAR and coversheet matches the employee selected when submitting the PAR package using ConnectHR.

Population Affected: All HR Offices