Human Resources

These pages contain information relevant to Personnel, Payroll and Accounting Offices

Welcome to the California State Controller's Office (SCO) web page for the Personnel/Payroll Services Division (PPSD).  We administer the Uniform State Payroll System and audit and process all personnel and payroll transactions for state civil service and exempt employees and the California State University system.  We provide information required to manage the personnel resources of the State, account for salary and wage expenditures, and provide data to the retirement systems necessary for the calculation of employee retirement benefits.                                     

What's New

• OPEB CBID FAQS

• Peak Workloads happening now: Lump Sum Deferral PARS (now through February 2019), Benefits Dependent Verification (February 2019) and Duplicate W-2 (now through April 2019).  

• Lump Sum Deferral Processing Reminders 

• Lump Sum FAQ's

• Health Benefits Open Enrollment 2018 FAQ's

• Open Enrollment Toolkit 2018

• How to complete the Health Premium Reconciliation Std. 674AR mentioned in CalPERS Circular Letter 600-049-18

• NEW eLearning! "PAR Errors: How to Identify Them & How to Avoid Them" is now available. Visit the eLearning page to watch it now.       

• In an effort to prevent the duplication of social security numbers within PIMS, before keying new appointments please use the link to verify that the social security is valid. Dual SSN Info  https://www.ssa.gov/bso/bsowelcome.htm   

• If you have had any employees who recently experienced a loss in coverage due to late verification during Dependent Eligibility Verification, please click here                  

• Human Resources Suggestion Email Box - Is now available PPSDHRSuggestions@sco.ca.gov
• CS Weekly Processing Dates 
• CSU Weekly Processing Dates

Calculators

• Enhanced Nonindustrial Disability Insurance Calculator
• Industrial Disability Leave Supplementation Calculator
• Leave Credit Offset Calculator
• Lump Sum Calculators
• Overtime Calculator
• Paycheck Calculator
• State Disability Insurance Supplementation Calculator

Calendar

• Decentralized Payroll Calendar

Directory

• Contact PPSD
• California Personnel Office Directory (CPOD)
• California Department of Human Resources Personnel Functions
• CSU Inquiry Email Box

Forms

• ACA Tax Credit Notification Intake Form
  • Civil Service
  • CSU
• Disability Supplementation and the Personal Leave Program
  NDI and IDL worksheet for employees who work during the disability period and receives regular pay, that is subject to the PLP program.
• Lump Sum Worksheet
• PSD040 - Security Designee
• PSD041 - Statement of Self-Certification
• PSD108 - Statement of Understanding
• STD Form Search

Forums

• Human Resources Forums

Resources

• Benefits Administration Manual (BAM)
• Before you key: Helpful Tips
• California Automated Travel Expense Reimbursement System (CalATERS) Letters
  CalATERS Letters inform on system modifications and enhancements, form processing procedures, instruction updates and more.
• CalHR's Personnel Management Liaison Memo - 08/18/14 Best Hiring Practices
• CalHR Training Materials
• California Department of Human Resources Benefits Calculator
• CalHR Policy Memo - Human Resources Manual
• CalPERS Circular Letters
• Chancellor's Office, California State Universities, Human Resources Information System
• Deceased Family Member/Next of Kin
• Department of Finance Budget Letters
• Frequently asked questions regarding corrected W-2's
• Government Codes
• Limited Examination and Appointment Program Info
• Lump Sum Pay
  • HR Manual/1802 Transfer Leave Credits and Catch up
  • Lump Sum Brochure
• Military Pay Examples
  • Std. 674
  • Std. 674AR
• Other Post-Employment Benefits (OPEB) FAQs
• Personnel and Payroll Manuals and Guides 
  • Affordable Care Act System (ACAS) User Guide
  • Common Benefit Error Form Tips and Reminders
  • CSU PIMS Manual
  • Decentralized Security Manual
  • Online HR Manual
  • Payroll Procedures Manual (PPM)
  • Payroll Procedures Manual Revisions (PPM)
  • Personnel Action Manual (PAM)
  • Personnel Action Manual Revisions (PAM)
• Refunds and Reciprocity
• Requesting Employment History
• Requesting Pay History
• State Civil Service Selection Process
• State Controller's Office Letters
  SCO Letters, Payroll Letters, Personnel Letters, Leave Accounting Letters
• State Employee Benefits Quick Reference Guide
• State Employee Demographics
• State Personnel Board, Law Governing California State Human Resources
• Helpful Tips for Departments
• Virtual Help Desk for Supervisors and Managers

Training

• Statewide Training
  Training courses available to Human Resources staff including classroom training, ACA Training Modules, and eLearning 

Quick Links

• Automated Listserv Management System
  The Personnel / Payroll Services Division provides four (4) lists with news, updates, and information that relate to the California Leave Accounting System (CLAS) (Civil Service),  California Leave Accounting System (CLAS) (California State University (CSU)), Personnel and Payroll Operations (Civil Service), and Personnel and Payroll Operations (CSU) letters
• California Leave Accounting System (CLAS)
• Dental Enrollment Toolkit is here!
• Department of General Services - HR Memos
• Examination and Certification Only System (ECOS)
• Management Information Retrieval System (MIRS)
  MIRS is a reporting system used by State of California Human Resources staff.  MIRS allows users to generate pre-written reports or create ad hoc reports for Employment History, Payment History, Employer Sponsored Deductions, Leave Accounting and Position Inventory.
• MyCalPERS Login
• ViewDirect
  Online Reporting System used by State of California human resources staff. ViewDirect contains reports necessary for human resources offices to perform personnel and payroll duties.