Human Resources
These pages contain information relevant to Personnel, Payroll and Accounting Offices
Welcome to the California State Controller's Office (SCO) web page for the Personnel/Payroll Services Division (PPSD). The Division administers the Uniform State Payroll System and audits and processes all personnel and payroll transactions for state civil service, exempt, state court, and California State University employees. PPSD is also responsible for providing information required to manage the Human Resources of the State, account for salary and wage expenditures, and provide data to the retirement systems necessary for the calculation of employee retirement benefits. On this webpage you will find a list of useful Human Resources information.
What's New
- $260 Healthcare Cash Payment SEIU, Excluded & Exempt FAQs
- Covid-19 Supplemental Paid Sick Leave (SPSL) Toolkit
- Did you know? Verification of Employment (VOE)
- California Department of Human Resources, Bargaining/Contracts webpage
- Employee Bulletin: Payroll Error for the December 2020 Pay Period Employee Contributions for State Disability Insurance Program
- Submitting Documents to the State Controller's Office
- Out-of-State/Country Tax Withholding FAQs
- 2020 EAR/Std. 686 and Federal Withholdings Toolkit
- Did you know?
- Cal Employee Connect (CEC) – 2020 W-2s are now available in CEC!
- Form W-2 - 2020 Wage and Tax Statement FAQ
- Resources for Employees Affected by the California Wildfires
- 2020 Personal Leave Program (PLP) / Furlough Toolkit
- EPSLA/E-FMLA Benefit FAQ: Documentation, Payroll Processing, and Benefit Calculation
- Cal Employee Connect (CEC)
- California State Payroll System (CSPS) Project
- Direct Deposit Communication Tool Kit
- Check out the lastest issue of the California State Payroll System (CSPS) Project quarterly newsletter
- COVID-19: PPSD is open for business as usual. Please access our COVID-19 FAQs. Updated 4/7/2020
- The PPSD Register is PPSD's monthly newsletter for the departmental human resource office. It features Peak Workload information, articles highlighting updates to the Payroll Procedures Manual (PPM) and Personnel Action Manual (PAM) that result from new laws or policies, and helpful tools.
- Lump Sum Separation Tool Kit
- OPEB CBID FAQS
- NEW eLearning! "PAR Errors: How to Identify Them & How to Avoid Them" is now available. Visit the eLearning page to watch it now.
- Human Resources Suggestion Email Box - Is now available PPSDHRSuggestions@sco.ca.gov
- CS Weekly Processing Dates
- CSU Weekly Processing Dates
Calculators
- Enhanced Nonindustrial Disability Insurance Calculator
- Industrial Disability Leave Supplementation Calculator
- Leave Credit Offset Calculator
- Overtime Calculator
- Paycheck Calculator
- State Disability Insurance Supplementation Calculator
Calendars
Directory
- Contact PPSD
- California Personnel Office Directory (CPOD)
- California Department of Human Resources Personnel Functions
Forms
- ACA Tax Credit Notification Intake Form
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Disability Supplementation and the Personal Leave Program
NDI and IDL worksheet for employees who work during the disability period and receives regular pay, that is subject to the PLP program. - PSD040 - Security Designee
- PSD041 - Statement of Self-Certification
- PSD108 - Statement of Understanding
- STD Form Search
- Std. Form 674 D - Industrial/Non-Industrial Disability Pay Request
Forums
Resources
- 2020 Annual Retirement Compensation Max FAQs
- Benefits Administration Manual (BAM)
- Before you key: Helpful Tips
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California Automated Travel Expense Reimbursement System (CalATERS) Letters
CalATERS Letters inform on system modifications and enhancements, form processing procedures, instruction updates and more. - CalATERS Replacement Project
- CalHR's Personnel Management Liaison Memo - 08/18/14 Best Hiring Practices
- CalHR Training Materials
- California Department of Human Resources Benefits Calculator
- CalHR Policy Memo - Human Resources Manual
- CalPERS Circular Letters
- Chancellor's Office, California State Universities, Human Resources Information System
- Deceased Family Member/Next of Kin
- Dental Enrollment Toolkit is here!
- Department of Finance Budget Letters
- Domestic Partnerships FAQs
- Global Message Procedures
- Government Codes
- How to complete the Health Premium Reconciliation Std. 674AR mentioned in CalPERS Circular Letter 600-049-18
- If you have had any employees who recently experienced a loss in coverage due to late verification during Dependent Eligibility Verification, please click here
- In an effort to prevent the duplication of social security numbers within PIMS, before keying new appointments please use the link to verify that the social security is valid. Dual SSN Info https://www.ssa.gov/bso/bsowelcome.htm
- Limited Examination and Appointment Program (LEAP)
- Lump Sum Pay
- See What's New Section
- Military Pay Examples
- Other Post-Employment Benefits (OPEB) FAQs
- Personnel and Payroll Manuals and Guides
- Affordable Care Act System (ACAS) User Guide
- Common Benefit Error Form Tips and Reminders
- CSU PIMS Manual
- Decentralized Security Guidelines
- Decentralized Security Manual
- Online HR Manual
- Payroll Procedures Manual (PPM)
- Payroll Procedures Manual Revisions (PPM)
- Personnel Action Manual (PAM)
- Personnel Action Manual Revisions (PAM)
- Refunds and Reciprocity
- Requesting Employment History
- Requesting Pay History
- State Administrative Manual (SAM)
- State Civil Service Selection Process
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State Controller's Office Letters
SCO Letters, Payroll Letters, Personnel Letters, Leave Accounting Letters - State Employee Benefits Quick Reference Guide
- State Employee Demographics
- State Personnel Board, Law Governing California State Human Resources
- Stipulation Guide for the Departmental Human Resources Office
- Helpful Tips for Departments
- Virtual Help Desk for Supervisors and Managers
Training
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Statewide Training
Training courses available to Human Resources staff including classroom training, ACA Training Modules, and eLearning - CalHR Statewide Training
- CalPERS Education Center (Training)
Quick Links
- Broadcast Email Subcription
- Broadcast Email Archive
- California Leave Accounting System (CLAS)
- Department of General Services - HR Memos
- Examination and Certification Only System (ECOS)
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Management Information Retrieval System (MIRS)
MIRS is a reporting system used by State of California Human Resources staff. MIRS allows users to generate pre-written reports or create ad hoc reports for Employment History, Payment History, Employer Sponsored Deductions, Leave Accounting and Position Inventory. - MyCalPERS Login
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ViewDirect
Online Reporting System used by State of California human resources staff. ViewDirect contains reports necessary for human resources offices to perform personnel and payroll duties.