Human Resources

These pages contain information relevant to Personnel, Payroll and Accounting Offices

Welcome to the California State Controller's Office (SCO) web page for the Personnel/Payroll Services Division (PPSD). The Division administers the Uniform State Payroll System and audits and processes all personnel and payroll transactions for state civil service, exempt, state court, and California State University employees. PPSD is also responsible for providing information required to manage the Human Resources of the State, account for salary and wage expenditures, and provide data to the retirement systems necessary for the calculation of employee retirement benefits. Additionally, the Division helps administer two of the nation's largest public pension funds. On this webpage you will find a list of useful Human Resources information.

What's New

OPEB CBID FAQS
Peak Workloads happening now: Flexible Reimbursements (May 2019), Returned Reorganization Questionnaire (May 2019), and Returned Header Forms PR421 (May 2019).
NEW eLearning! "PAR Errors: How to Identify Them & How to Avoid Them" is now available. Visit the eLearning page to watch it now.
In an effort to prevent the duplication of social security numbers within PIMS, before keying new appointments please use the link to verify that the social security is valid. Dual SSN Info https://www.ssa.gov/bso/bsowelcome.htm
Human Resources Suggestion Email Box - Is now available PPSDHRSuggestions@sco.ca.gov
CS Weekly Processing Dates
CSU Weekly Processing Dates

Calculators

Calendar

Decentralized Payroll Calendar

Forms

ACA Tax Credit Notification Intake Form
- Civil Service
- CSU
Disability Supplementation and the Personal Leave Program
NDI and IDL worksheet for employees who work during the disability period and receives regular pay, that is subject to the PLP program.
Lump Sum Worksheet
PSD040 - Security Designee
PSD041 - Statement of Self-Certification
PSD108 - Statement of Understanding
STD Form Search
Std. Form 674 D - Industrial/Non-Industrial Disability Pay Request

Forums

Human Resources Forums

Resources

Benefits Administration Manual (BAM)
Before you key: Helpful Tips
California Automated Travel Expense Reimbursement System (CalATERS) Letters
CalATERS Letters inform on system modifications and enhancements, form processing procedures, instruction updates and more.
CalHR's Personnel Management Liaison Memo - 08/18/14 Best Hiring Practices
CalHR Training Materials
California Department of Human Resources Benefits Calculator
CalHR Policy Memo - Human Resources Manual
CalPERS Circular Letters
Chancellor's Office, California State Universities, Human Resources Information System
Deceased Family Member/Next of Kin
Department of Finance Budget Letters
Government Codes
How to complete the Health Premium Reconciliation Std. 674AR mentioned in CalPERS Circular Letter 600-049-18
If you have had any employees who recently experienced a loss in coverage due to late verification during Dependent Eligibility Verification, please click here
Limited Examination and Appointment Program (LEAP)
Lump Sum Pay
- HR Manual/1802 Transfer Leave Credits and Catch up
- Lump Sum Brochure
- Lump Sum Deferral Processing Reminders
- Lump Sum FAQ's
Military Pay Examples
- Std. 674
- Std. 674AR
Other Post-Employment Benefits (OPEB) FAQs
Personnel and Payroll Manuals and Guides
- Affordable Care Act System (ACAS) User Guide
- Common Benefit Error Form Tips and Reminders
- CSU PIMS Manual
- Decentralized Security Manual
- Online HR Manual
- Payroll Procedures Manual (PPM)
- Payroll Procedures Manual Revisions (PPM)
- Personnel Action Manual (PAM)
- Personnel Action Manual Revisions (PAM)
Refunds and Reciprocity
Requesting Employment History
Requesting Pay History
State Civil Service Selection Process
State Controller's Office Letters
SCO Letters, Payroll Letters, Personnel Letters, Leave Accounting Letters
State Employee Benefits Quick Reference Guide
State Employee Demographics
State Personnel Board, Law Governing California State Human Resources
Helpful Tips for Departments
Virtual Help Desk for Supervisors and Managers

Training

Statewide Training
Training courses available to Human Resources staff including classroom training, ACA Training Modules, and eLearning

Quick Links

Automated Listserv Management System
The Personnel / Payroll Services Division provides four (4) lists with news, updates, and information that relate to the California Leave Accounting System (CLAS) (Civil Service), California Leave Accounting System (CLAS) (California State University (CSU)), Personnel and Payroll Operations (Civil Service), and Personnel and Payroll Operations (CSU) letters
California Leave Accounting System (CLAS)
Dental Enrollment Toolkit is here!
Department of General Services - HR Memos
Examination and Certification Only System (ECOS)
Management Information Retrieval System (MIRS)
MIRS is a reporting system used by State of California Human Resources staff. MIRS allows users to generate pre-written reports or create ad hoc reports for Employment History, Payment History, Employer Sponsored Deductions, Leave Accounting and Position Inventory.
MyCalPERS Login
ViewDirect
Online Reporting System used by State of California human resources staff. ViewDirect contains reports necessary for human resources offices to perform personnel and payroll duties.