Home State and Local State Departments Human Resources Library and Resources Broadcast Email Archive June 20, 2023

June 20, 2023

Action Required: Share the following information with all human resources (HR) office employees.

Description: The State Controller's Office (SCO), Personnel and Payroll Services Division (PPSD) is excited to share the release of the ADJ (Payroll Adjustment) Toolkit available on the SCO website. This toolkit is intended to provide additional support to departmental HR offices to ensure documentation of various transactions are accurate. This will decrease the risk of documents being returned by SCO and delays in processing. Following the guides provided in the toolkit will assist with keying ADJ transactions via the Payroll Input Process (PIP). See details below:

• INTRODUCTION
  • How to Complete STD. 683 Form
  • How to Reference STD. 683 to Key via PIP
• PAYMENT TYPE 1 (OVERTIME) ADJUSTMENTS
  • Scenario 1: Adjustment to Time Worked
  • Scenario 2: Adjustment to Salary Rate
  • Scenario 3: Adjustment to Time Worked & Salary Rate
• PAYMENT TYPE 2 (SHIFT DIFFERENTIAL) ADJUSTMENTS
  • Scenario 1: Adjustment to Time Worked
  • Scenario 2: Adjustment to Salary Rate
  • Scenario 3: Adjustment to Time Worked & Salary Rate
• PAYMENT ADJUSTMENT REQUEST FAQ
• STD. 683 EXAMPLES
  • Two Employees on One STD. 683 – Overtime Adjustment to Time Worked
  • One Employee on STD. 683 – Adjustment to Salary for Payment Type 2
  • One Employee on STD. 683 – Adjustment to Time and Salary for Payment Type 2

Population Affected: All HR Offices.

Contacts:       

• Affordable Care Act (ACA) Email acasupport@sco.ca.gov   

• Cal Employee Connect (CEC) - Help and Feedback   

• ConnectHR - Help and Feedback 

• California Leave Accounting System (CLAS) Email Clas@sco.ca.gov    

• CS Escalation Email (HR Supervisors and Managers) PPSDOps@sco.ca.gov    

• Decentralized Security & ViewDirect Access - (916) 619-7234 or DSA@sco.ca.gov   

• HR Suggestions Email (All HR Staff) PPSDHRSuggestions@sco.ca.gov    

• Management Information Retrieval System (MIRS) Email PPSDmirs@sco.ca.gov     

• Statewide Customer Contact Center (916) 372-7200     

  SCO Key Initiatives:   

• Cal Employee Connect Project    
• California State Payroll System Project       

Websites:  

• HR    
• State Employees