June 16, 2025

Statewide Position Control Procedure Updates - Effective July 15, 2025

Action Required: Share the following information with all human resources (HR) office employees.

Description: Effective July 15, 2025, the following Statewide Position Control procedure updates will go into effect:

• Position Control Universal Email:
  • Departments are required to establish or provide a universal email address for Position Control with the State Controller’s Office (SCO). The universal email ensures that all communications, requests, and replies are received in a timely manner.
  • The naming convention should be consistent with the abbreviation of the agency name (example: SCOPositionControl@SCO.ca.gov). To complete this update, work with your internal Information Technology (IT) representative, then notify the SCO Position Control of the preferred universal email address by contacting PPSDPositionControl@sco.ca.gov; please include your agency code(s) in the email subject line.

• Form STD. 407 (Payroll Header Change) and Form STD. 607 (Change in Established Positions) must be submitted as an individual PDF.
• Position Listings in Excel format will no longer be accepted. An individual STD. 607 must be submitted for each position.
• Out of date versions of STD. 607 will be returned for correction and resubmission. The current version of the document with a revision date of October 2019, can be found on the Department of General Services website.
• All communication to SCO Position Control must be submitted to: PPSDPositionControl@sco.ca.gov.

Population Affected: All HR Offices