Home State and Local State Departments Human Resources Library and Resources Broadcast Email Archive November 28, 2023

November 28, 2023

Payroll Warrant Reminders

Action Required: Share the following information with all departmental human resources (HR) and accounting office employees.   

Description: See Payroll Warrant Reminder below:    

• Payroll Warrants that are mailed should not be folded. Please place them in an envelope that is large enough to accommodate the warrant size.      
• Departments should not release Payroll Warrants to employees early, departments should issue Payroll Warrants to employees on the actual issue date of the payments, not prior. In the event that an employee will not be present on the actual issue date, please refer to the CalHR Human Resources Manual, Timely Payment of Wages - Section 1703 and the State Administrative Manual (SAM) - Section 8580.2 for specific guidelines.     
• Please do not release the December Payroll Warrants until November 30, 2023, as instructed by your Departmental Accounting Office.     
• Encourage all employees to sign up for Direct Deposit.   
• When mailing Payroll Warrants, include a Direct Deposit Enrollment Authorization (STD.699) in the envelope to encourage enrollment. 
• The approved retention schedule for personnel and payroll services requires retention of earnings statements (CD39As) for two months. With the implementation of Cal Employee Connect and suspension of direct deposit advice (DDA) printing by SCO, departments are encouraged to review their internal retention policies and appropriately handle or dispose of undelivered DDAs, as necessary. Please refer to the State Administrative Manual, Section 1615 and the Records Retention Handbook for more information. 

Population Affected: All HR Offices and Accounting Offices

Transaction Supervisors' Forum – December 2023 - Invitation

Action Required by Department: Share the following information with all human resources Transaction Supervisors and Managers.

Description: You are invited to the December 2023 Transaction Supervisors’ Forum. See details below:

• DATE: December 13, 2023
• TIME: 9:00 AM to 11:30 AM
• MEETING LINK: Click here to join live on the day of the meeting.
  • Join By Phone (audio only):

• +1 916-318-8201,,297316390#   United States, Sacramento
  • • Phone Conference ID: 297 316 390#
    • Find a local number | Reset PIN
    • Learn More | Meeting options
  • If you are unfamiliar with the Microsoft Teams platform you can access tutorials here or reach out to SCOTransactionSupervisors@sco.ca.gov with any questions you may have.

• QUESTIONS: If you have a question you would like answered at the forum, please submit it here by December 4, 2023. We will do our best to have a representative available at the forum to answer your question.
• PRESENTERS: Email SCOTransactionSupervisors@sco.ca.gov with your presentation topic and amount of time you will be presenting by December 7, 2023. Please note that all presenters must attend a dry run, which will be held on December 11, 2023, from 10 AM to 11 AM. Presenters will receive a separate invitation for the dry run and the forum.