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Payroll Procedures Manual (PPM) Revisions

The Payroll Procedures Manual (PPM) prescribes detailed payroll procedures not provided elsewhere and coordinates instructions of various authorities on specific payroll subjects.

Section Letter Section Number Description Revision Date Published Date
I 004 Accounts Receivable Process: Note added 11/2017 11/03/2017
H 830 Temporary Disability w/o Supplementation: Introduction 09/2017 09/19/2017
H 831 Temporary Disability w/o Supplementation: Submission of Form STD. 674 09/2017 09/19/2017
N 143.3.4 Reporting Instructions: Item Description 08/2017 09/19/2017
N 145 Meals and Lodging - Travel; References 08/2017 09/19/2017
N 145.1.4 Per Diems 08/2017 09/19/2017
N 173 Local Meals & Local Lodging Item Descriptions & Item Codes 08/2017 09/19/2017
E 002 Added "Sedgwick Claims Management Services, Inc."; "Pay History paid by SCIF"... 07/2017 09/19/2017
E 007.1 Chart for Working While On NDI: Added "957" 07/2017 09/19/2017
E 008 Special Processing: Added "...'as a packet' stapled together." 07/2017 09/19/2017
E 009 Column header "Suppl. NDI" edited to "Suppl. NDI and SDI" 07/2017 09/19/2017
E 103 Civil Services NDI Benefits Chart: Edited: "Hours worked and..." 07/2017 09/19/2017
E 105 Working While On NDI: Added: "Time worked is paid at the salary rate for the pay period." 07/2017 09/19/2017
E 106 Holiday on NDI: Edited: "'All' Employees '(annual leave or vacation/sick)'..." 07/2017 09/19/2017
E 108 NDI Gross Salary Computation: Calculations & Chart numbers 07/2017 09/19/2017
E 109 NDI Gross Computation: Removed: "For those salaries less than $350.00, follow steps 1 thru 4 to compute NDI gross." 07/2017 09/19/2017
E 112 Special Processing: Calculations 07/2017 09/19/2017
E 114 Completion of Form STD. 674D: Edits: Items 6, 8, 11(j.), 13; Added Item 15 07/2017 09/19/2017
E 300 Introduction: Edited 07/2017 09/19/2017
E 301 Added sentence to "No Supplementation" paragraph 07/2017 09/19/2017
E 302 Waiting Period: Added "...as ATO..."; Redacted 07/2017 09/19/2017
09 303 Documentation: Edited to: "...still qualify for workers compensation indemnity payments..." 07/2017 09/19/2017
E 306 Mandatory Withholding Amounts: Added "SDI" 07/2017 09/19/2017
E 400 Introduction: Edited to: "The first 'day' of disability is the..." 07/2017 09/19/2017
E 401 Waiting Period: Redacted 07/2017 09/19/2017
E 402 Column "IDL 2/3," Row "Waiting Period" box: Added: "**176 hours of IDL Full."; Added: 2nd Asterisk Footnote 07/2017 09/19/2017
E 403 IDL Benefits: Edited 07/2017 09/19/2017
E 404 Documentation: Edited to: "...or other acceptable printable communication."; "STD. 618s"; "...mail within 15 calendar days." 07/2017 09/19/2017
E 405 Attendance Reporting For Employees On IDL: Edited to: "...who are on PAR Transaction 565 Code 5 on IDL off Payroll..." 07/2017 09/19/2017
E 407 Holidays While On IDL: Edited to: "...during 'the pay' period in 'the disability period in' which a holiday occurs." 07/2017 09/19/2017
E 408 Voluntary Deductions/Salary Reductions: "Pre Tax deductions revert to post tax if taken from IDL payment." 07/2017 09/19/2017
E 409 Updated Examples; Special Pay Provisions edited 07/2017 09/19/2017
E 411 Regular Pay to IDL Example & Step 4; NDI to IDL Example Calculations & Steps 07/2017 09/19/2017
E 412 Edits: 2nd bullet: "reissued"; Removal of last paragraph 07/2017 09/19/2017
E 413 Completion of Form STD. 674D: Edits: Item 6 "Alternate Work Schedule"; Removed the "NOTE:"; Item 8 Separated into A & B; Item 11 (f.) & (g.); Item 13; Added Item 15 - Email Address 07/2017 09/19/2017
E 425 (above) IDL/S/CSU: Reference: Link added 07/2017 09/19/2017
E 426 IDL/S/CSU: Eligibility Edit: "176 hours"; "177th hour" 07/2017 09/19/2017
E 450 IDL/S/Civil Service: Introduction 07/2017 09/19/2017
E 451 Leave Credits: "...employee requests 'in writing' a different order." 07/2017 09/19/2017
E 456 Completion of Form STD. 674D 07/2017 09/19/2017
E 457 Special Conditions/Calculator Exception 07/2017 09/19/2017
E 458 IDL/S Computation Formula: Effective Date Edited to 12/31/10 07/2017 09/19/2017
L 002 Calculator Exception Conditions 07/2017 08/22/2017
L 008 Data Entry Instructions: Federal/State Tax Information 07/2017 08/22/2017
H 711 Dental Plan Enrollment Authorization 06/2017 06/14/2017
H 755 Administrative Charge: Added Deduction Code to Clarify 06/2017 06/14/2017
H 108 Federal Withholding Tax Formula Effective 1/1/2017 Annualized Percentage Method: Single or Head of Household Chart, Married Chart 05/2017 06/14/2017
H 111 CA Personal Income Tax Formula Effective 1/1/2017 Annualized Percentage Method 05/2017 06/14/2017
H 118 NY: Step 3a Married; Chart Numbers 05/2017 06/14/2017
H 119 IL Formula Effective Date Edited in the Subtitle 05/2017 06/14/2017
H 256 Social Security Contribution Rate/Limitation on Deductions, Year 2017 05/2017 06/14/2017
H 275 Medicare Contribution Rate/Limitation on Deductions, Year 2017 05/2017 06/14/2017
H 316 Computation: Federal Tax Levy Code 339/003 Married, Filing Separately 05/2017 06/14/2017
C 100 Agency Codes: Introduction 04/2017 05/17/2017
E 803 Calculating SDI/Rates 04/2017 05/17/2017
N 129.1 Cars Personal Use of a State Vehicle References 05/2017 05/16/2017
N 129.1.2 Cars personal Use of a State Vehicle General Information 05/2017 05/16/2017
N 129.2 Vehicles Provided by Third Parties References 05/2017 05/16/2017
N 129.2.2 Vehicles Provided by Third Parties General Information 05/2017 05/16/2017
N 130.2 Car Mileage Standard Business Mileage Reimbursement References 05/2017 05/16/2017
N 130.2.2 Car Mileage General Information 05/2017 05/16/2017
N 130.2.3 Car Mileage Reporting Instructions 05/2017 05/16/2017
N 143.3.4 Overtime Meal Compensation Reporting Instructions 05/2017 05/16/2017
N 145 Meals and Lodging - Travel 12/2016 05/16/2017
N 147.1 Moving/Relocation Expenses References 05/2017 05/16/2017
N 147.2 Moving/Relocation Mileage References 05/2017 05/16/2017
N 147.2.2 Moving/Relocation Mileage General Information 05/2017 05/16/2017
N 161 Transportation Subsidies & References 05/2017 05/16/2017
N 161.1 Transportation Subsidies Federal Exclusion Rates 05/2017 05/16/2017
N 161.2 Transportation Subsidies Discount Travel/Transit Passes References 05/2017 05/16/2017
N 161.3 Transportation Subsidies Vanpool Driver in a Commuter Highway Vehicle (CS Only) References 05/2017 05/16/2017
N 171 Withholding Requirements 05/2017 05/16/2017
B 018 Discontinuation of Charitable Contribution Org. Code 029 03/2017 04/21/2017
B 025 Changes to Insurance/Employee Benefit Org. Codes 109, 119, 128. Addition of Org. Codes 151, 152, 153. 03/2017 04/21/2017
B 036 Various changes and additions to Earnings ID Chart 03/2017 04/21/2017
D 201 Date Change to Pay Period Begin Date for Pay Period Number 1 on 2017 Biweekly Pay Period/Deduction Schedule 03/2017 04/21/2017
G 105 Miscellaneous Payments Processing Chart 03/2017 04/21/2017
H 317 25% Garnishment and 10% Garnishment 03/2017 04/18/2017
H 300 Levy Type: Student Loan Default Amount of Disposable Pay 03/2017 04/18/2017
B 100 Bureau of Medical Marijuana Regulation & California ABLE Act Board 08/2016 08/24/2016
B 101 Bureau of Medical Marijuana Regulation & California ABLE Act Board 08/2016 08/24/2016
B 028 Mule Creek Fallen Families Resource Foundation (MCFFRF) 08/2016 08/23/2016
B 075 Mule Creek Fallen Families Resource Foundation (MCFFRF) 08/2016 08/23/2016
E 453 Federal and State Income Tax 08/2016 08/23/2016
H   Multiple areas throughout section. Revision date noted on Table of Contents and within subtitles. 03/2016 08/12/2016
N   Multiple areas throughout section. Revision date noted on Table of Contents and within subtitles. 03/2016 06/30/2016
E 803 Calculating 2016 SDI/Rates 03/2016 06/27/2016
I 200 Civil Subpoena, Reference and Introduction 06/2016 06/21/2016
A 013 Duplicate W-2 phone number added 06/2016 06/15/2016
B   Multiple codes throughout section 05/2016 05/31/2016
D 011 Reference and link to Payroll Adjustment Notice - STD. 674 Samples now located within Section D (D-1 Index). 04/2016 04/22/2016
D 200 2017 Payroll/Agency Cutoff/Cycle/Transfer Date Chart 04/2016 04/22/2016
D 201 2017 Biweekly Pay Period/Deduction Schedule 04/2016 04/22/2016
A   Entire section has been reformatted and updated 02/2016 02/11/2016
H 212 Computation of State Share Amounts for PERS Deductions - Effective 01/01/2015 08/2015 09/17/2015
H 213 Computation of State Share Amounts for PERS Deductions – Prior to 01/01/15 08/2015 09/17/2015
H 316 Computation – Federal Tax Levy Code 339/003 (GC 926.8) 08/2015 09/17/2015
H 507 Tax Sheltered Annuity Plan (TSA), Introduction 07/2015 08/11/2015
H 508 Tax Sheltered Annuity Plan (TSA), Restrictions 07/2015 08/11/2015
H 509 Effects of Payroll/Personnel Transactions 07/2015 08/11/2015
H 510 Reports and Remittances 07/2015 08/11/2015
H 511 Submission of Transaction 07/2015 08/11/2015
H 512 Completed of STD 650 07/2015 08/11/2015
H 825 Family and Medical Leave Action, California Family Rights Act, and Pregnancy Disability Leave 04/2015 05/13/2015
H 826 Submission of Form STD. 674 04/2015 05/13/2015
H 827 Completion of Form STD. 674 04/2015 05/13/2015
N 129.1 Cars - Personal Use of a State Vehicle 01/2015 02/03/2015
N 129.2 Cars - General Information 01/2015 02/03/2015
N 130.2 Car Mileage - Standard Mileage Reiumbursment 01/2015 02/03/2015
N 130.2.3 Car Mileage - Reporting Instructions 01/2015 02/03/2015
N 131 Educational Assistance 01/2015 02/03/2015
N 171 Withholding Requirements 01/2015 02/03/2015
N 172.1 Forms, Form Std. 675 Completion 01/2015 02/03/2015